September Minutes

 

LUMBY & DISTRICT SENIOR CITIZENS HOUSING SOCIETY

Saddle Mountain Place and Monashee Place

 

MINUTES OF REGULAR BOARD MEETING held on Tuesday, September 9, 2014 in the Lounge.

 

THOSE PRESENT:

Chairperson;                           Elinor Turrill

Vice Chair:                              Jean Latval

Secretary/Treasurer:              Marcel Galli

Directors:                                Cheryl Altwasser, Keith Altwasser, Joyce Holmes, Diana Lock, Irene Mickey,Tony Porisky ,Christine Rawcliffe    

Guests:                                   

Tenants:                                  Dorothy Brown, Allen Haworth, Betty Pollard

Recording Sec/Bookkeeper:  Jody Larose

 

Chairperson Elinor Turrill called the meeting to order at 6:05 p.m.

 

APPROVAL OF AGENDA:

R.M.A.S.  Diana Lock, Keith Altwasser that the agenda for September 9, 2014 be approved with the additions of Lounge update as well as if we are going to apply for BCNPA bursary.

                                                                                                                                                 Carried.

 

ADOPTION OF MINUTES:

R.M.A.S.  Jean Latval, Christine Rawcliffe that the Regular Board Meeting minutes of Tuesday June 17, 2014 regular meeting be adopted, as distributed.

                                                                                                 Carried.

                                                                                                                                                           

 

 

PRESIDENT’S MESSAGE:

  1. Elinor let everyone know the meeting for the new by-laws will be held September 23, 2014 6:00pm in the lounge.
  2. Elinor spoke to the fact that BC Housing has cancelled the upcoming meeting and she will keep everyone updated as to when it is rescheduled for.

 

 

 

 

TREASURER’S REPORT:

 

                                                                                                                                                         

 

R.M.A.S. Marcel Galli, Diana Lock, that the reconciled Treasurer’s Reports for August be adopted as distributed.                                                                                                                                                                                                                                                                                        Carried.

           

                       

COMMITTEE REPORTS:

                       

Rental Committee: Units are full at this time. We have a waiting list at this time. Unit E-44 was moved into by Jean Young. Unit A-02 will be completed by September 15 with Helmut and Giselle moving in.

       

Maintenance/Purchasing Committee:

  1. Proposed changes to the light bulbs being used over the doorways of the units. Will be changing from CFL to LED.

 

R.M.A.S. Marcel Galli, Keith Altwasser, that the bulbs be changed in the hallways above the doors of all Saddle Mountain Place units.        

                                                                                                                                                Carried.

  1. We are looking into building an office so that the lounge will be left for tenant use.
  2. Looking into cost of automatic door for the lounge.                                                                                                                              

  Budget Committee:  

  1. No report.

           

Tenants Committee:

1.    Ask that cleaners not leave chairs on the tables after cleaning.

2.    Need wet floor signs.

3.    Hallways not being cleaned thoroughly.

                                                                                                                                                           

Complaints Committee:  

                 

 

Contract Committee:

1.    Meeting with White Valley, Contract will be left as is for rental, they are willing to provide funds for cleaning supplies and support the coffee fund. Will also look at helping with Automatic door. Next year they will look at helping with cleaning cost.

2.    Contract was signed with new cleaners, needs some fine tuning.    

Election Committee:

1.    No meeting through the summer. We have four individuals who may be interested in sitting on the board.

 

Lounge Committee;

1.    We will no longer be getting coffee from Van Houttee.

2.    The freezer has been defrosted and will be done on a monthly basis.

3.    There were notes posted regarding computer use as well as only cooks in the kitchen during meal times.

 

NEW BUSINESS:

1.    The tenant reps were asked to see if anyone would be interested in a presentation from the tobacco enforcement officer Kym Howay.

2.    It is thought that naming the buildings would confuse addresses

3.    BCNPHA is having a convention in November it was asked if anyone would like to attend, there is a bursary that must be applied for by September 22. There did not appear to be any intrest.

4.    Jean and Christine to look at the bathtub owned by the board that is being stored in a barn. A decision will be made as to whether we should try to sell or donate it.

 

NEXT REGULAR MEETING: October 14, 2014 6:00 pm. in the lounge

 

 

REGULAR MEETING ADJOURNED:  Diana Lock @ 6:50 p.m.

 

MINUTES RECORDED BY: Jody Larose

 

 

June Minutes

 

LUMBY & DISTRICT SENIOR CITIZENS HOUSING SOCIETY

Saddle Mountain Place and Monashee Place

 

MINUTES OF REGULAR BOARD MEETING held on Tuesday, June 17, 2014 in the Lounge.

 

THOSE PRESENT:

Chairperson;                           Elinor Turrill

Vice Chair:                              Jean Latval

Secretary/Treasurer:              Marcel Galli

Directors:                                Penny Alger(Absent), Cheryl Altwasser, Keith Altwasser(Absent), Joyce Holmes(Absent),Diana Lock, Irene Mickey, Tony Porisky ,Christine Rawcliffe (Absent)         

Guests:                                    Joanne Fisher, Village Councilor

Tenants:                                 

Recording Sec/Bookkeeper:  Jody Larose

 

Chairperson Elinor Turrill called the meeting to order at 6:03 p.m.

 

APPROVAL OF AGENDA:

R.M.A.S.  Diana Lock, Cheryl Altwasser that the Agenda for June 17, 2014 is approved with the addition of Updating the website as well as adding Lounge Committee to reports.

                                                                                                                                                 Carried.

 

ADOPTION OF MINUTES:

R.M.A.S.  Jean Latval, Marcel Galli that the Regular Board Meeting minutes of May 13, 2014 be adopted, as distributed.

                                                                                                 Carried.

                                                                                                                                                           

CORRESPONDENCE:

Elinor read the letter that was received from Bobby Fetterly-Keehn informing us that she was resigning from Lumby And District Senior Citizens Board. Her resignation has been accepted.                                                                       

 

PRESIDENT’S MESSAGE:

Elinor spoke about the visit from BC Housing Representative, some issues that were brought up that we need to take care of are

1. Block E and F need to clean up patios and remove clutter. There is also a rule about not being permitted to have a BBQ.

2. It is the Boards responsibility to look after the area behind Block F.

3. Elinor has sent a request to find out exactly what we can use Monashee Place reserve fund for.

4. There is a 7 day rule about guest staying overnight, this is per year. May be waived with the approval of the Board by submitting a written request.

 

 

TREASURER’S REPORT:

 

                                                                                                                                                         

 

R.M.A.S. Marcel Galli, DianaLock, that the reconciled Treasurer’s Reports for May 2014 be adopted as distributed.                                                                                                                                                                                                                                                                                        Carried.

           

INVOICES TO BE PAID: (In June)

 

Saddle Mountain Place

 

From General Chequing Account:

 

Cheques Written/to be written:           

Irly Building Centres                            Backyard Bobcat                                          

            BFI                                                      CRA                                                               

Vernon Home Hardware                    Don Nelson                                                                              Flori McLean                                               Telus                          

            Orkin                                                   Telus Mobility             

            Jody Larose                                        A&G

            Van Houtte Coffee                              Okanagan Test Rite   

                                                                       

           

           

Automatic Debits:

            Mortgage pay’t                                    Tsfr to Reserve Fund            

            BC Hydro (Auto)                                 Fortis Natural Gas                  

Vinnie & Joyce (doors)                           

 

 

 

 

 

 

                               

 

Monashee Place

 

From General Chequing Account:

 

Cheques Written/to be written:

                BC Hydro                                                       Don Nelson                

            Richard Wudrich                                            Irly Bird

            Backyard Bobcat

                       

            Saddle Mountain Place 29% of costs for June.                                

 

COMMITTEE REPORTS:

                       

Rental Committee:

1. We have received a two new applications.

2. Alex Lambert will be moving at the end of June

3. Cheryl will be meeting with the potential new tenant

4. We have a long waiting list, which includes a few elderly members from our community.

 

 

        

Maintenance/Purchasing Committee:

  1. No report

  Budget Committee:  

No report.

           

Tenants Committee:

1.    The tenants have expressed concern regarding the new water softener. Some say that you can taste the salt. We will have the levels checked.

2.    Washers are still an issue.

                                                                                                                                                           

Complaints Committee:  

                  1.Complaints  Committee has been dealing with concerns of residents.

 

Contract Committee:

  1. Marcel has placed the ad for the cleaning contract in Vernon Morning Star.

 

  1.  Whitevalley contract is coming up, it needs to be revised.

 

           

Election Committee:

1.    The Elections committee will soon be busy. Everyone is urged to be looking for potential candidates. The elections will take place in October.

 

 

Lounge Committee:

1.    WCRC will be donating a computer for tenant use in the lounge. Includes a large monitor, keyboard and printer.

2.    Would like to setup a meeting possibly 8:00 Wednesday of next week. Cheryl will take care of this.

 

 

 

 

NEW BUSINESS:                 

1.    The website needs to be updated. We will remove Bobby from the list of directors, will try to change the wording in the rental application to make it clear that there will be absolutely no smoking on the property moving forward.

2.    Elinor passed around an evaluation sheet that the Board can use to do employee and contractor evaluations.

 

NEXT REGULAR MEETING: To Be Announced.

 

 

REGULAR MEETING ADJOURNED:  Marcel Galli @ 6:30 p.m.

 

MINUTES RECORDED BY:

 

 

Jody Larose

Secretary/Bookkeeper