December 2017 Regular board minutes


MINUTES OF REGULAR MEETING held December 12, 2017 in the Dogwood Lounge.

THOSE PRESENT:

                        Chairperson:               Elinor Warner

                        Vice-Chair:                  Diana Lock

                        Sec/Treasurer:           Shelley Gudeit

Directors:                    Michael Curd, Joe Dueling (absent), Jim Johnson, Jacqui Hansen, Christine Rawcliffe (absent), Brigitte Turner

                        Office manager:           Nick Hodge

                      

Members:

 

Guests:

 

OPENING OF MEETING:

Chairperson Elinor Warner called the meeting to order at 6.03 pm, reminding all that the meeting is being recorded.

 

AGENDA:

R.M.A.S. Diana, Jacqui that the agenda be approved as circulated.

Carried.

MINUTES:

AGM minutes circulated for review. October and December minutes to be presented at the January meeting.

 

CHAIRPERSON’S REPORT:  See attached

 

CORRESPONDENCE:

 

BUSINESS ARISING FROM PREVIOUS MEETING:

1.    Renaming A, B, C No report

2.    Replace coffee carafes – ordered, not delivered

 

TENANT ASSOCIATION REPORTS:

No tenants were in attendance

 

NEW BUSINESS:

.

TO GO IN-CAMERA

R.M.A.S. Jim, Brigitte that the meeting go in-camera.

Carried.

ADJOURNMENT 7:20pm

 

NEXT REGULAR MEETING: January 9, 2018 6pm Dogwood Lounge

NEXT IN-CAMERA MEETING January 9, 2018 Dogwood Lounge

MINUTES RECORDED BY: Nick Hodge

 

Signed: _________________________________________       Date:______/_______/______

 

Position: ___________________________________

 

 

Chair’s Report Dec. 2017

 

I attended the BC Housing Association convention in November.

I attended several sessions on Society Boards. One was on how to strengthen Boards and I found that extremely interesting and informative, I also attended another one on the legal responsibilities of Society Boards.  I enjoyed these and I learned a fair amount.

 

I had thought of forming a new committee that would look into future housing demands in Lumby and the possibility of obtaining funding.

 

As I reported in November I met with our MLA Eric Foster and following his advice I contacted Mayor Kevin Acton. Mayor Acton advised me to set up a meeting with Tom Kadla, the Village Administrator.  I met with Tom and gave him a copy of the “ Expression of Interest” we had receive for Supportive Housing.  We had a good meeting and he said he would get back to me.  A few days later I received an e-mail from him saying he had talked with Mayor Acton and the Village would support our “ Expression of Interest” for supportive Housing.

 

Christine and Michael had expressed interest in sitting on this proposed committee. We met last Friday along with Nick. It was decided that the need for new housing should be done at the Village level as they have done the recent studies and surveys. If the Village would like to establish a committee perhaps a Board member could sit on that committee if invited.

The expression of interest that we completed for supportive housing probably would not apply to our area but it is good to show that there is indeed an interest in new affordable housing in our area.

 

I would also like a motion that we write to the Parks Board asking that the Society not be charged for the two tables borrowed from the community center to give extra seating at Christmas time. Two of our tables had been taken to set up the village display in the lounge so that left a table shortage. Apparently, the charge for these tables is $7.00 a day. I am not sure when Terry picked them up but hope the charge will be forgiven.

Thanks

Elinor Warner

 

September Minutes

 

LUMBY & DISTRICT SENIOR CITIZENS HOUSING SOCIETY

Saddle Mountain Place and Monashee Place

 

MINUTES OF REGULAR BOARD MEETING held on Tuesday, September 9, 2014 in the Lounge.

 

THOSE PRESENT:

Chairperson;                           Elinor Turrill

Vice Chair:                              Jean Latval

Secretary/Treasurer:              Marcel Galli

Directors:                                Cheryl Altwasser, Keith Altwasser, Joyce Holmes, Diana Lock, Irene Mickey,Tony Porisky ,Christine Rawcliffe    

Guests:                                   

Tenants:                                  Dorothy Brown, Allen Haworth, Betty Pollard

Recording Sec/Bookkeeper:  Jody Larose

 

Chairperson Elinor Turrill called the meeting to order at 6:05 p.m.

 

APPROVAL OF AGENDA:

R.M.A.S.  Diana Lock, Keith Altwasser that the agenda for September 9, 2014 be approved with the additions of Lounge update as well as if we are going to apply for BCNPA bursary.

                                                                                                                                                 Carried.

 

ADOPTION OF MINUTES:

R.M.A.S.  Jean Latval, Christine Rawcliffe that the Regular Board Meeting minutes of Tuesday June 17, 2014 regular meeting be adopted, as distributed.

                                                                                                 Carried.

                                                                                                                                                           

 

 

PRESIDENT’S MESSAGE:

  1. Elinor let everyone know the meeting for the new by-laws will be held September 23, 2014 6:00pm in the lounge.
  2. Elinor spoke to the fact that BC Housing has cancelled the upcoming meeting and she will keep everyone updated as to when it is rescheduled for.

 

 

 

 

TREASURER’S REPORT:

 

                                                                                                                                                         

 

R.M.A.S. Marcel Galli, Diana Lock, that the reconciled Treasurer’s Reports for August be adopted as distributed.                                                                                                                                                                                                                                                                                        Carried.

           

                       

COMMITTEE REPORTS:

                       

Rental Committee: Units are full at this time. We have a waiting list at this time. Unit E-44 was moved into by Jean Young. Unit A-02 will be completed by September 15 with Helmut and Giselle moving in.

       

Maintenance/Purchasing Committee:

  1. Proposed changes to the light bulbs being used over the doorways of the units. Will be changing from CFL to LED.

 

R.M.A.S. Marcel Galli, Keith Altwasser, that the bulbs be changed in the hallways above the doors of all Saddle Mountain Place units.        

                                                                                                                                                Carried.

  1. We are looking into building an office so that the lounge will be left for tenant use.
  2. Looking into cost of automatic door for the lounge.                                                                                                                              

  Budget Committee:  

  1. No report.

           

Tenants Committee:

1.    Ask that cleaners not leave chairs on the tables after cleaning.

2.    Need wet floor signs.

3.    Hallways not being cleaned thoroughly.

                                                                                                                                                           

Complaints Committee:  

                 

 

Contract Committee:

1.    Meeting with White Valley, Contract will be left as is for rental, they are willing to provide funds for cleaning supplies and support the coffee fund. Will also look at helping with Automatic door. Next year they will look at helping with cleaning cost.

2.    Contract was signed with new cleaners, needs some fine tuning.    

Election Committee:

1.    No meeting through the summer. We have four individuals who may be interested in sitting on the board.

 

Lounge Committee;

1.    We will no longer be getting coffee from Van Houttee.

2.    The freezer has been defrosted and will be done on a monthly basis.

3.    There were notes posted regarding computer use as well as only cooks in the kitchen during meal times.

 

NEW BUSINESS:

1.    The tenant reps were asked to see if anyone would be interested in a presentation from the tobacco enforcement officer Kym Howay.

2.    It is thought that naming the buildings would confuse addresses

3.    BCNPHA is having a convention in November it was asked if anyone would like to attend, there is a bursary that must be applied for by September 22. There did not appear to be any intrest.

4.    Jean and Christine to look at the bathtub owned by the board that is being stored in a barn. A decision will be made as to whether we should try to sell or donate it.

 

NEXT REGULAR MEETING: October 14, 2014 6:00 pm. in the lounge

 

 

REGULAR MEETING ADJOURNED:  Diana Lock @ 6:50 p.m.

 

MINUTES RECORDED BY: Jody Larose